WcW001: Web Conferencing Week

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Web Conferencing Week

Trying something different here at Left-Handed Complement — back to my roots, or at least my original intentions for this space, to regularly explore my professional existence. I have previously written about what I do, and my very recent, quite futile aspirations toward management, but it’s been sporadic at best. Not my intention when I started.

This is an attempt to apply some discipline — maybe most work weeks haven’t recently seemed very interesting to me (although the one just completed was altogether not routine), but I believe that what I do is quite unusual in any corporation, small or large, so I’ll explore those unusualities (have I just coined a MUDGE-ism?) in this space, I hope every week or more often.

And, for you completists out there, clicking the “Web Conferencing” tag cloud on the sidebar will catch you up.

The tent-poles for many weeks are the large scale conferences (or even small, but critical ones) for which I provide consultative, or substantive services. This week was busier in that respect than many lately.

For one thing, I assisted a high level HR manager as he ran a focus group with a group of administrative assistants for one of HCA’s (remember, Heart of Corporate America, not it’s real name) most hidebound and traditional divisions, its corporate attorneys. In the year 2007, I must admit it was jarring to hear more than one of these women (and they were all women) refer to themselves as secretaries. Is it any wonder they had a lot to complain about?

My role: to make the HR manager’s slides available to the several administrative assistants connecting from outside the navel of the known universe (the heart of the Heart, as it were), including one humorous (or perhaps I simply mean good humored) person in Europe for whom the meeting started after 5pmCET (Central European Time, did you know?), and for her didn’t finish until about 7pm.

This meeting was both easier, and more complex for me than usual. Easier because there were few enough remote participants, and the slide content was simple enough, that the PowerPoint slide deck could simply be “Screen Shared,” so that those in the meeting room and those connecting remotely watched exactly the same presentation at the same time.

Complex, because I had arrived at the conference center first (always my goal) and found the room dark, furnished correctly but otherwise unprepared electrically and electronically. The electronic podium had been pushed out of the way to accommodate a meeting that I had worked a day and a half earlier, never replaced in position and thus was totally inert.

I dug up an A/V tech, who found a bunch of thick cables in the floor, and (I hoped) matching ones curled up in the podium that needed to be connected, a job that took this stranger (and I thought by this time I knew most of the guys) about 20 minutes. There had to be 30 colored wires with metal connectors for each end among the cabled groups; glad he wasn’t color blind!

I offered the manager the opportunity to sit at a table closer to his group, so as a result I stood by the podium to advance the presentation slides at his command, which I must admit got a little old after 90 minutes (actually, between arriving early, and the meeting starting about 25 minutes late due to the above mentioned technical snafu I was standing for well over two hours, not my favorite way to spend a late morning, especially a late morning under-snacked and under-hydrated). Such is show business.

But the wonderful news, as I related the high points to my manager later that day, was that the technical issues were A/V ones, not web conferencing ones. Whew! Our system has been behaving itself of late, and I don’t take that for granted, working as I do out there among my customers.

My colleagues on the team are, by training and by inclination, telephone support types. Let’s face it, most IT professionals take up the career because they are introverts who are more comfortable relating to hardware and software than the people who consume their work product.

The thought of encountering a real live client having trouble with our technology makes them sick to their stomach, and I’m not really exaggerating — they’ve told me so countless times. So the fact that I go out there so frequently putting my own ego, as well as my team’s reputation on the line, in person, confounds them.

It’s what I do.

But as always, it was fascinating to pay attention to the content of the meeting. This little job of mine provides a very unusual opportunity to be a fly on the wall for some most interesting sessions, and as touched on above this was one of those.

I guess HCA’s corporate law department is stuck in some 1950’s time warp, as distinct from “public” law firms which I have to feel are somewhat more up to date (one person recently arrived from one reported that for the work she and most her colleagues do at HCA, a public firm would describe and compensate them as paralegals, not secretaries).

The attorneys like it this way, I’m sure (more than one of the women described their bosses (male and female) as “needy,” for example working in longhand [on legal pads, I’m sure] and claiming not to know even the basics of their computers), but I don’t understand how the assistants can stand it.

By the way, the IT building I work in must have close to 600 employees; maybe eight of them are administrative assistants, and I’m sure that the bean counters think that this number is twice as large as necessary. We are hardly needy — we do for ourselves.

What I wanted to say to this group of put-upon legal division employees (and of course I didn’t since flies on the wall don’t say a word, ever) was, be thankful you work for whom you do; any other department and there would be half or fewer of you!

And that’s just one of the several meetings and or events this week, and I find that reflecting on it has spent my Friday evening energy, but we’ll renew this effort later this weekend, I promise.

It’s it for now. Thanks,


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4 Responses to WcW001: Web Conferencing Week

  1. […] I’ve explained before (here and here and here, for example), as do most people in corporate surroundings, I wear a multitude of […]

  2. […] Frequently it means I’m dispatched to large conference rooms trailing not one but two laptop computers (the better to have a backup); a tricky experience these days as I’m still stomping around in my “fracture walker” boot, attempting to heal a recalcitrant Achilles tendon that’s torn. […]

  3. Exceptional post however , I was wondering if you could write a litte more on this subject? I’d be very thankful if you could elaborate a little bit further. Bless you!

  4. Hey there would you mind letting me know which web host you’re using? I’ve loaded your blog in 3 completely different browsers and I must say this blog loads a lot faster then most. Can you suggest a good hosting provider at a reasonable price? Cheers, I appreciate it!

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